Deal Closing
Sales-to-CS Handoff: Bridging the Gap for Customer Success
Two new customers, same product, same contract value, same timeline. One year later:
Customer A:
- Renewed at 120% (expanded)
- NPS score: 68
- Implementation: On time, smooth
- Customer feedback: "Our CSM really understood our business from day one."
Customer B:
- Churned at renewal
- NPS score: 22
- Implementation: 6 weeks late, constant friction
- Customer feedback: "We had to re-explain everything. Sales promised things CS didn't know about."
The difference wasn't product quality, pricing, or customer fit. It was the handoff.
Customer A got a seamless transition where knowledge, context, and relationships carried forward. Customer B got what happens way too often: information vanished, expectations went sideways, and the relationship hit a wall.
Research shows poor handoffs cause 30-40% of first-year churn. But when you nail the handoff? Retention jumps 25% and expansion opportunities increase by 40%.
If you care about customer lifetime value, the sales-to-CS handoff isn't paperwork. It's the moment that decides whether your closed deal becomes a success story or a regrettable loss.
This guide shows you how to execute handoffs that actually work.
Why Handoffs Matter
The sales-to-CS transition is where customers are most vulnerable:
Customer Experience Continuity
What customers go through during bad handoffs:
- Starting from zero with new people
- Re-explaining their business challenges and goals
- Wondering if anyone's actually listening
- Feeling like just another number
What customers experience during good handoffs:
- Smooth progression from sales to getting started
- The new team already gets their business
- Confidence that promises will be kept
- Feeling valued and heard
The impact: First impressions with the CS team set the tone for everything. Screw up the handoff and you'll spend months trying to rebuild trust. Nail it and you're accelerating adoption from day one.
Knowledge Transfer
What's at risk during handoffs:
- Why they bought (real pain points, actual objectives)
- What they expect (outcomes, timelines, the whole deal)
- Who matters (stakeholder dynamics, the politics you can't ignore)
- What was promised (commitments, customizations, all of it)
- What concerns them (risks, objections they raised)
When this info disappears:
- CS teams fly blind
- Customers repeat themselves endlessly
- Promises get forgotten or missed
- Implementation misses the mark
- Trust evaporates fast
When this info gets preserved:
- CS teams hit the ground running
- Customers feel heard and understood
- Promises get tracked and delivered
- Implementation aligns with reality
- Trust builds from the start
Expectation Management
Sales naturally creates expectations:
- Implementation timelines
- Feature capabilities and what's coming
- Support level and services
- ROI and business outcomes
- How much work the customer needs to do
The handoff challenge: Translating sales conversations into CS delivery reality.
When expectations don't align:
- "Sales promised X, but CS says Y"
- Customer disappointment and frustration
- Teams pointing fingers at each other
- Contract disputes and escalations
- Ultimate churn and bad references
When expectations match up:
- Clear, shared understanding of scope
- Realistic expectations from the start
- Proactive handling of limitations
- Sales and CS singing the same tune
- Customer confidence and satisfaction
Relationship Preservation
The relationship dynamic:
- Customers built trust with their sales rep
- Sales rep understands their business and challenges
- Rapport and credibility got established
- Handing off to new people carries real risk
Poor handoffs kill relationships:
- Customer feels abandoned by sales
- CS team is unknown and unproven
- Trust needs rebuilding from scratch
- Perfect window for competitors to slide in
Good handoffs preserve and transfer trust:
- Sales rep genuinely endorses the CS team
- CS team shows they know the customer's story
- Customer feels continuity, not disruption
- Trust moves to the new team
Implementation Success
Implementation depends on handoff quality:
Poor handoffs create:
- Delayed implementations (nobody's clear on anything)
- Scope creep (undefined boundaries)
- Customer frustration (unmet expectations)
- Wasted resources (wrong focus areas)
- Risk of complete failure
Good handoffs enable:
- Fast implementations (clear objectives)
- Controlled scope (documented agreements)
- Customer delight (you actually exceeded expectations)
- Efficient resources (right focus from the start)
- Success and quick wins
The Handoff Challenge
Common failure patterns you need to avoid:
Information Loss and Gaps
What gets lost:
- Unwritten context from sales conversations
- Customer's emotional drivers (beyond the spreadsheet ROI)
- Political dynamics inside their organization
- Informal commitments and verbal agreements
- Objections raised and how they got handled
Why it's lost:
- Not documented in CRM
- Sales rep assumes CS "just knows"
- Handoff conversation too brief or surface-level
- No structured transfer process
The impact:
- CS team works with an incomplete picture
- Critical details surface too late
- Avoidable mistakes wreck credibility
Relationship Disruption
The dreaded customer experience:
- Strong relationship with sales rep (trusted advisor)
- Deal closes, sales rep vanishes
- New person reaches out (CS)
- Customer has to start over explaining everything
- Customer wonders if anyone actually cares
Why it happens:
- Sales comp changes (focus shifts to new deals)
- No structured introduction process
- CS reaches out cold without context
- Sales rep doesn't facilitate the transition
The damage:
- Customer feels devalued
- Trust in your organization drops
- Implementation engagement suffers
- Churn risk spikes immediately
Expectation Misalignment
Common scenarios:
Scenario 1: Timeline expectations
- Sales: "You'll be live in 4 weeks"
- CS: "Standard implementation is 8-10 weeks"
- Customer: Angry and disappointed
Scenario 2: Feature expectations
- Sales: "We can definitely handle that use case"
- CS: "That requires custom development"
- Customer: Feels misled
Scenario 3: Support expectations
- Sales: "You'll have dedicated support"
- CS: "You're on our standard shared support tier"
- Customer: Sees this as bait-and-switch
Why it happens:
- Sales optimism bias (wanting to close)
- Lack of CS involvement during the sale
- No validation of commitments before close
- Poor documentation of what was promised
Momentum Loss
The momentum problem:
- Sales cycle builds excitement and urgency
- Contract signature should keep that energy going
- Instead, momentum often dies during handoff
- Days or weeks pass before CS engages
- Customer enthusiasm cools
- Competing priorities grab attention
Why momentum dies:
- Delay between close and CS contact
- CS bandwidth constraints
- Unclear handoff triggers and ownership
- Customer feels like they're "on hold"
The cost:
- Slower time-to-value
- Reduced adoption and engagement
- Higher implementation effort required
- Lost opportunity for quick wins
Finger-Pointing Risks
When problems show up after close:
- Customer complains to CS about unmet expectations
- CS discovers sales made commitments outside scope
- Sales blames CS for poor implementation
- CS blames sales for over-promising
- Customer caught in the middle
The organizational damage:
- Team conflict and distrust
- Nobody taking accountability
- Process improvements blocked by blame culture
- Customer churns
Prevention requires:
- Clear documentation of commitments
- Shared accountability for customer success
- Collaborative problem-solving culture
- Transparent communication
Critical Information to Transfer
A complete handoff needs seven categories of information:
1. Customer Background and Context
Company information:
- Industry and market position
- Size (employees, revenue, locations)
- How they're organized
- Business model and revenue streams
Strategic context:
- Current business challenges and priorities
- Competitive pressures and market dynamics
- Growth plans and strategic initiatives
- Technology landscape and existing vendors
Purchase context:
- How they found you (referral, inbound, outbound)
- Sales cycle length and key milestones
- Competitive alternatives they evaluated
- Why they chose you (what actually mattered)
Why it matters: CS needs to understand the business context to deliver value appropriately and speak the customer's language.
2. Decision-Making Stakeholders
Stakeholder mapping:
Executive sponsor:
- Name, title, role
- Strategic objectives and personal priorities
- Level of engagement expected
- Communication preferences
Champion/project lead:
- Name, title, role
- Why they advocated for your solution
- Political capital they spent
- Success criteria they own
Economic buyer:
- Who controlled budget and approval
- Financial expectations and ROI requirements
- Budget constraints and sensitivities
Technical evaluators:
- Who assessed solution fit
- Technical requirements and concerns
- Integration and security priorities
End users:
- Who'll use the solution daily
- Current processes and pain points
- Adoption risks and change management needs
Influencers and blockers:
- Who influenced the decision (positively or negatively)
- Ongoing concerns or reservations
- How to engage them moving forward
Why it matters: CS must navigate the same organizational dynamics and build relationships with the right people.
3. Business Objectives and Success Criteria
Primary business objectives:
- What problem(s) does this solve?
- What business outcomes are they seeking?
- What metrics define success?
- What's the timeline for results?
Quantified success criteria:
- ROI expectations and timeline
- Efficiency gains or cost savings targets
- Revenue impact or growth expectations
- User adoption goals
Personal win criteria:
- What makes the champion look good?
- What makes the executive sponsor successful?
- What career/political implications are at play?
Why it matters: CS must align implementation and success planning to these objectives, not generic best practices.
4. Commitments and Promises Made
Scope commitments:
- Specific features and capabilities discussed
- Use cases explicitly covered
- Integration requirements
- Customization requests
Service commitments:
- Implementation support level
- Training and enablement promised
- Ongoing support tier and SLAs
- Account team structure (dedicated vs. shared)
Timeline commitments:
- Implementation timeline promised
- Go-live date targets
- Milestone deadlines
Commercial commitments:
- Pricing and discounts
- Payment terms
- Early renewal options
- Performance guarantees or success criteria
Verbal commitments:
- Informal promises or assurances
- "We'll figure that out" items
- Roadmap discussions and timeframes
Why it matters: Unmet commitments destroy trust and create churn risk. CS must know what was promised to deliver or renegotiate.
5. Technical Requirements
Technical environment:
- Existing systems and technology stack
- Integration requirements (CRM, ERP, etc.)
- Data migration needs
- Security and compliance requirements
Technical stakeholders:
- IT lead and technical team members
- Security and compliance contacts
- Integration developers if applicable
Technical validation completed:
- Proof of concept results
- Technical objections raised and resolved
- Outstanding technical questions
- Security review status
Why it matters: CS and implementation teams need technical context to execute efficiently and avoid surprises.
6. Implementation Timeline and Plan
Expected timeline:
- Implementation start date
- Key milestones and phases
- Go-live target date
- Training schedule
Customer resource allocation:
- Who'll be involved from customer side
- Time commitment expected
- Subject matter experts needed
- Decision-making authority during implementation
Dependencies and risks:
- Customer dependencies (approvals, resources)
- External dependencies (third parties, integrations)
- Timing constraints (quarter-end, seasonal business)
- Known risks to timeline
Why it matters: CS needs realistic timeline understanding to set expectations and plan resources appropriately.
7. Risk Factors and Concerns
Objections raised during sales:
- Concerns about capabilities or fit
- Competitive comparisons and concerns
- Pricing or ROI skepticism
- Implementation complexity worries
How objections were addressed:
- Arguments and evidence used
- Commitments made to mitigate concerns
- Outstanding concerns that remain
Political and organizational risks:
- Internal resistance or skeptics
- Competing priorities or initiatives
- Budget pressures or constraints
- Organizational change challenges
Churn risk indicators:
- Red flags observed during sales
- Financial instability
- Unrealistic expectations
- Poor fit that was rationalized
Why it matters: CS must proactively manage known risks and avoid triggering concerns that were barely overcome.
The Handoff Process
A structured five-phase process for complete handoffs:
Phase 1: Pre-Close Handoff Preparation
Timing: Before contract signature
Sales rep actions:
- Update CRM with complete deal context
- Document commitments in standardized format
- Create stakeholder map
- Flag special considerations or risks
- Schedule internal handoff meeting
CS manager actions:
- Review deal details and context
- Identify CS team member for assignment
- Flag capacity or capability concerns
- Prepare questions for handoff meeting
Why do this pre-close:
- Verifies CS can deliver what was sold
- Catches misalignments before they become problems
- Lets sales reset expectations if needed
- Creates accountability for accurate documentation
Phase 2: Internal Knowledge Transfer
Timing: Within 24 hours of contract signature
Format: 30-45 minute handoff meeting
Participants:
- Sales rep (deal owner)
- CS team member (account owner)
- CS manager
- Sales manager (optional but recommended)
Meeting agenda:
Customer background (5 min):
- Company overview and strategic context
- How this deal came about
- Why now (urgency drivers)
Stakeholder overview (10 min):
- Walk through stakeholder map
- Describe relationships and dynamics
- Identify champion and potential blockers
- Communication preferences and protocols
Business objectives and success criteria (10 min):
- Primary problems being solved
- Success metrics and timeline
- ROI expectations
- Personal win criteria for key stakeholders
Implementation context (10 min):
- Expected timeline and phases
- Technical requirements and integration
- Customer resources and availability
- Dependencies and constraints
Commitments and special considerations (5 min):
- What was promised (scope, service, timeline)
- Verbal commitments or "we'll figure it out" items
- Discounts, terms, or special pricing
- Red flags or risk factors
Questions and next steps (5 min):
- CS team asks clarifying questions
- Agree on customer introduction approach
- Set timeline for customer kickoff
Documentation:
- Meeting recorded or notes taken
- Action items assigned
- Handoff checklist completed
Phase 3: Customer Introduction to CS
Timing: Within 48 hours of contract signature
Format: Email introduction from sales rep
Template:
Subject: Welcome to [Company]! Meet Your Success Team
Hi [Customer Champion],
Congratulations on finalizing our agreement! We're excited to partner with you to [achieve primary business objective].
I'm introducing you to [CS Team Member Name], who'll be your primary contact going forward. [CS Name] and their team will guide you through implementation and make sure you hit the outcomes we discussed:
- [Objective 1]
- [Objective 2]
- [Objective 3]
[CS Name] already has the full context from our conversations, including your goals, timeline, and commitments we made. They'll reach out shortly to schedule your implementation kickoff.
I'll stay involved as needed, but [CS Name] and team will be your day-to-day partners for success.
Looking forward to seeing the impact this has on [specific business outcome]!
[Sales Rep Name]
Why this works:
- Sales rep maintains relationship continuity
- Endorses CS team member credibly
- Confirms CS has context (reduces customer anxiety)
- Sets expectation for next steps
- Commits to staying available
Phase 4: Joint Transition Meeting
Timing: Within 5 business days of contract signature
Format: 30-minute video call
Participants:
- Customer champion + relevant stakeholders
- CS team member (lead)
- Sales rep (supporting role)
- Implementation specialist (optional)
Meeting agenda:
Welcome and introductions (5 min):
- CS team introduces themselves and roles
- Sales rep reinforces endorsement
- Customer team reintroductions
Confirmation of objectives (5 min):
- CS restates understanding of business goals
- Customer validates and adds detail
- Agreement on success criteria
Implementation overview (10 min):
- High-level implementation process
- Timeline and key milestones
- Customer responsibilities and resources needed
- Communication and governance approach
Stakeholder alignment (5 min):
- Confirm who needs involvement when
- Identify any missing stakeholders
- Set communication preferences
Next steps and kickoff scheduling (5 min):
- Schedule implementation kickoff (detail session)
- Outline pre-work or preparation needed
- Set expectations for first 2 weeks
Questions and concerns (5 min):
- Address customer questions
- Clarify any uncertainties
- Build confidence in process
Sales rep role:
- Introduce CS team warmly
- Reiterate commitments and context
- Express confidence in CS team
- Begin transitioning relationship
- Stay available for questions
CS team role:
- Show knowledge of customer situation
- Build credibility and trust
- Set clear expectations and process
- Start owning the relationship
Phase 5: Documentation and Systems Update
Immediately following transition:
CRM updates:
- Account owner changed to CS
- Account status updated to "Onboarding"
- Implementation timeline milestones created
- Commitments logged as trackable items
- Stakeholder roles and contacts updated
CS platform updates:
- Customer profile created/updated
- Success plan initialized
- Health score baseline established
- Playbook selected based on customer segment
- Task sequences triggered for onboarding
Documentation repository:
- Sales notes archived and accessible
- Contract and pricing docs linked
- Stakeholder map uploaded
- Implementation plan documented
- Risk register started
Communication trail:
- Customer introduction email archived
- Meeting notes from handoff calls filed
- Action items tracked with owners
Sales' Post-Close Role
Define clear boundaries for sales rep involvement:
Appropriate Continued Involvement
During implementation (first 30-60 days):
- Occasional check-ins with champion (not ownership)
- Escalation support if major issues arise
- Attendance at executive business reviews
- Relationship maintenance with executive sponsors
During steady-state:
- Quarterly executive relationship touchpoints
- Support for expansion opportunities
- Assistance with renewal conversations
- Reference request coordination
Inappropriate Continued Involvement
Avoid these scenarios:
- Sales bypassing CS to make commitments
- Sales promising implementation changes without CS
- Customer going to sales for support issues
- Sales undermining CS team decisions
Why boundaries matter:
- Prevents conflicting messages to customer
- Avoids undermining CS authority and ownership
- Keeps sales focused on new pipeline
- Ensures scalable customer success model
The Transition Communication
From sales rep to customer (around 30-45 days post-close):
"Now that you're successfully through implementation and seeing results, [CS Team Member] and their team are your primary partners for ongoing success. They own your success plan, business reviews, and relationship management.
I'll stay connected for strategic discussions and expansion conversations, but [CS Name] is your day-to-day partner. They're excellent and have your best interests at heart."
Clear transition reinforces:
- CS owns the relationship now
- Sales stays accessible but not primary
- Customer should engage with CS for needs
- Sales fully endorses CS team
Customer Success Onboarding Preparation
CS team prepares to deliver from day one:
Success Plan Development
Components:
- Business objectives and success criteria
- Implementation roadmap and milestones
- Quick wins strategy (30/60/90 days)
- Adoption plan and training schedule
- Risk mitigation strategies
- Business review cadence
Built from:
- Sales handoff information
- Industry best practices
- Customer segment playbooks
- Technical requirements assessment
Resource Allocation
Implementation team:
- Implementation specialist assigned
- Technical resources for integrations
- Training and enablement lead
- Project manager (for complex deployments)
Kickoff scheduling:
- Implementation kickoff meeting
- Technical validation sessions
- Training sessions
- Executive business review
Internal Alignment
Cross-functional readiness:
- Implementation team briefed
- Support team aware of new customer
- Product team flagged for commitments made
- Technical team ready for integrations
- Success plan reviewed and approved
Handoff Documentation
Complete documentation enables handoff success:
Deal Summary Template
Customer overview:
- Company name and key details
- Industry and market position
- Purchase date and contract value
Stakeholders:
- Executive sponsor: [Name, title, objectives]
- Champion: [Name, title, why they advocated]
- Economic buyer: [Name, title, budget owner]
- Technical lead: [Name, title, requirements]
- End users: [Departments, user count]
Business objectives:
- Primary objective: [Problem being solved]
- Success criteria: [Measurable outcomes]
- ROI expectations: [Financial impact, timeline]
Scope and commitments:
- Features and capabilities included
- Integration requirements
- Customization or services
- Training and support level
- Timeline promised
Implementation plan:
- Start date and go-live target
- Key milestones and phases
- Customer resources allocated
- Dependencies and constraints
Risk factors:
- Objections raised during sales
- Competitive concerns
- Budget or timing constraints
- Political or organizational risks
Handoff Checklist
Pre-close:
- CRM fully updated with deal context
- Commitments documented
- Stakeholder map created
- CS team assigned and briefed
- Handoff meeting scheduled
Within 24 hours of close:
- Internal handoff meeting completed
- CS team has full context
- Questions addressed
- Customer introduction email sent
Within 5 days of close:
- Joint transition call completed
- Customer has met CS team
- Implementation kickoff scheduled
- CRM and systems updated
- Documentation filed
Within 30 days:
- Implementation underway
- Relationship transferring to CS
- Sales moving to supporting role
Common Handoff Failures
Preventable mistakes to learn from:
Failure #1: "Throw Over the Wall" Handoff
What it looks like:
- Sales closes deal, updates CRM minimally
- CS gets notification, reads CRM
- CS calls customer cold with no real context
- Customer frustrated and confused
Why it happens:
- No structured handoff process
- Sales comp'd on close, not customer success
- No accountability for handoff quality
- CS accepts whatever they receive
How to fix:
- Mandatory handoff meeting before close
- Handoff quality metrics tracked
- Sales comp tied to customer retention
- CS empowered to reject incomplete handoffs
Failure #2: The "Ghost" Sales Rep
What it looks like:
- Deal closes, sales rep disappears
- Customer emails sales rep, no response
- Sales rep focused entirely on new deals
- Customer feels abandoned
Why it happens:
- Sales comp structure (no post-close incentive)
- Quota pressure and pipeline focus
- No defined post-close sales responsibilities
- Culture that devalues handoff importance
How to fix:
- Define sales role in first 30-60 days post-close
- Measure sales on handoff quality
- Sales attends implementation kickoff
- Structured transition communication
Failure #3: Promise vs. Reality Gap
What it looks like:
- Customer arrives expecting X
- CS delivers Y (what's actually in scope)
- Customer anger: "Sales promised..."
- Relationship damage and trust erosion
Why it happens:
- Sales optimism bias during sales cycle
- Lack of CS involvement in deal review
- Poor documentation of commitments
- No validation before close
How to fix:
- CS reviews deals before close
- Commitments explicitly documented and validated
- Sales trained on scope boundaries
- Process to reset expectations when needed
Failure #4: Context-Free CS Engagement
What it looks like:
- CS contacts customer with generic onboarding
- Customer has to re-explain everything
- CS doesn't know stakeholders, objectives, or context
- Customer questions vendor competence
Why it happens:
- Sales doesn't transfer information effectively
- CS doesn't proactively seek context
- CRM documentation inadequate
- No handoff meeting occurs
How to fix:
- Mandatory knowledge transfer meeting
- Structured handoff template
- CS reviews context before customer contact
- Customer introduction confirms context
Failure #5: Momentum Death
What it looks like:
- Contract signed, excitement high
- Week passes, no contact from CS
- Two weeks pass, customer confused
- CS finally reaches out, momentum lost
Why it happens:
- CS bandwidth constraints
- Unclear handoff triggers
- Slow internal routing
- No accountability for response time
How to fix:
- SLA for CS contact post-close (48 hours)
- Automated handoff triggers
- CS capacity planning for new customers
- Escalation for missed SLAs
Measuring Handoff Quality
Track and improve handoff effectiveness:
Handoff Quality Metrics
Time to first CS contact:
- Target: Within 48 hours of close
- Measure: Hours from contract signature to CS email/call
- Impact: Speed maintains momentum
Handoff completeness score:
- Checklist of required information transferred
- Scored 0-100% based on completion
- Target: 95%+ completeness
- Impact: CS readiness and confidence
Customer handoff experience:
- Survey after transition: "How smooth was the handoff?"
- 1-5 scale rating
- Target: 4.5+ average
- Impact: Trust and satisfaction
Implementation start time:
- Days from close to kickoff meeting
- Target: Within 7 days
- Impact: Time-to-value and momentum
Sales rep handoff rating:
- CS rates quality of information from sales
- 1-5 scale
- Target: 4+ average
- Impact: CS effectiveness
Customer Success Metrics Influenced by Handoff
Time to first value:
- Days from close to first meaningful outcome
- Better handoffs accelerate value realization
Implementation timeline adherence:
- On-time vs. delayed implementations
- Better handoffs reduce delays
First 90-day health score:
- Customer health in first quarter
- Better handoffs improve engagement
First-year retention rate:
- Percentage renewing after year one
- Better handoffs increase retention
Expansion rate:
- Customers expanding within first year
- Better handoffs create expansion opportunities
Continuous Improvement Process
Quarterly handoff reviews:
- Analyze metrics and trends
- Identify failure patterns
- Surface improvement opportunities
- Update process and training
Post-churn analysis:
- Review handoff quality for churned customers
- Identify handoff-related churn causes
- Implement corrective actions
Best practice sharing:
- Recognize excellent handoffs
- Share what made them successful
- Create templates from best examples
- Train team on proven approaches
Conclusion: The Handoff as Customer Success Foundation
The sales-to-CS handoff isn't administrative overhead. It's the foundation of customer success. A customer's first experience with your CS team sets the trajectory for the entire relationship.
Poor handoffs create avoidable churn. Research shows 30-40% of first-year churn comes from poor handoff experiences: information loss, broken commitments, relationship disruption, and momentum death. These failures are preventable.
Excellent handoffs create sustainable success. When knowledge gets preserved, relationships transfer smoothly, commitments get tracked and delivered, and momentum stays strong, customers succeed at dramatically higher rates.
The investment's modest: structured process, documented expectations, 45-minute handoff meetings, accountability metrics. The return's exponential: higher retention, faster expansion, better customer lifetime value.
If you're seeing first-year churn, audit your handoff process first. The root cause often lives in those critical first days after close.
Build a structured handoff process. Train both sales and CS teams. Measure handoff quality. Hold teams accountable.
Then watch first-year retention climb and customer lifetime value compound.
The deal you close is just the beginning. How you hand it off determines whether that beginning becomes a success story or a cautionary tale.
Ready to build complete transition processes? Check out deal handoff protocol and implementation kickoff for structured post-close excellence.
Learn more:

Tara Minh
Operation Enthusiast
On this page
- Why Handoffs Matter
- Customer Experience Continuity
- Knowledge Transfer
- Expectation Management
- Relationship Preservation
- Implementation Success
- The Handoff Challenge
- Information Loss and Gaps
- Relationship Disruption
- Expectation Misalignment
- Momentum Loss
- Finger-Pointing Risks
- Critical Information to Transfer
- 1. Customer Background and Context
- 2. Decision-Making Stakeholders
- 3. Business Objectives and Success Criteria
- 4. Commitments and Promises Made
- 5. Technical Requirements
- 6. Implementation Timeline and Plan
- 7. Risk Factors and Concerns
- The Handoff Process
- Phase 1: Pre-Close Handoff Preparation
- Phase 2: Internal Knowledge Transfer
- Phase 3: Customer Introduction to CS
- Phase 4: Joint Transition Meeting
- Phase 5: Documentation and Systems Update
- Sales' Post-Close Role
- Appropriate Continued Involvement
- Inappropriate Continued Involvement
- The Transition Communication
- Customer Success Onboarding Preparation
- Success Plan Development
- Resource Allocation
- Internal Alignment
- Handoff Documentation
- Deal Summary Template
- Handoff Checklist
- Common Handoff Failures
- Failure #1: "Throw Over the Wall" Handoff
- Failure #2: The "Ghost" Sales Rep
- Failure #3: Promise vs. Reality Gap
- Failure #4: Context-Free CS Engagement
- Failure #5: Momentum Death
- Measuring Handoff Quality
- Handoff Quality Metrics
- Customer Success Metrics Influenced by Handoff
- Continuous Improvement Process
- Conclusion: The Handoff as Customer Success Foundation