Best BetterCloud Alternatives in 2026: 12 Tools for Google Workspace and Microsoft 365 Shops

Updated September 2026

If you run Google Workspace or Microsoft 365 and you're shopping BetterCloud alternatives, the tools that genuinely compete are Lumos, Zluri, Torii and Josys: the four that can reach into those two suites and act, not just report, with Nudge Security and CloudEagle.ai the strongest picks when the real gap is discovery rather than action. BetterCloud's readers rarely need another dashboard that counts 340 connected apps. They need something that can take a leaver's name on their last day, transfer the Drive files, convert the mailbox to a shared one, strip the group memberships, revoke nine third-party app grants, and hand an auditor a log of every step. Plenty of vendors in this category will show you the apps. Fewer will do the work.

We evaluated all 12 tools on that action test first, then layered in discovery breadth, governance depth and one newer factor: vendor continuity. Pricing was verified against each vendor's own page in September 2026, and BetterCloud itself gets a look too, since it changed hands on 31 March 2026 when CoreStack acquired it, a fact worth weighing alongside features rather than around them.

That continuity question isn't hypothetical for this category. Three well-known names here changed shape inside twenty months: BetterCloud was acquired, Productiv shut down with days of notice, and Trelica was folded into a different vendor entirely. None of that rules any of them out on its own, but it does mean a serious shortlist has to ask a vendor-stability question alongside a features question, not treat the two as separate conversations happening at different points in the buying process.

Key Facts

• Organizations leave an average of 36% of their SaaS licenses unused, and median SaaS spend per employee is $9,455, per Zylo's 2026 SaaS Management Index.
• CoreStack acquired BetterCloud on 31 March 2026, combining the two companies under what CoreStack calls an "Agentic Governance Operating System" spanning cloud, SaaS and AI. (BetterCloud)
• BetterCloud states it ships "100+ integrations and 1,000+ actions" out of the box and offers a "3X ROI in 90 days" guarantee, both BetterCloud's own claims about itself, not independent findings. (BetterCloud)
• BetterCloud still publishes a $0/month Spend Optimization Basic tier and a 21-day File Governance trial, the only genuine free entry point among the tools compared in this article.
• SaaS price inflation reached 16.4% in June 2026, roughly four times the 4.2% US CPI at the time, per the Vertice SaaS Inflation Index, a vendor index rather than neutral research.

Quick Comparison Table

Visibility Versus Action: What Each Tool Actually Does Inside Google Workspace and Microsoft 365

The question that actually separates these tools isn't which one finds more apps. It's which one can reach into Google Workspace or Microsoft 365 and finish the job: revoke access, transfer files, log the step for an auditor. The matrix below rates each tool against that test, with BetterCloud itself as the baseline the rest are measured against.

Discovery is the easy half of this category. Nearly every vendor here can tell you a headcount of connected apps within a week of a browser extension or an OAuth scan. Action is the half that separates a real BetterCloud replacement from a prettier dashboard: does the tool have a native connector into Google Workspace and Microsoft 365 specifically, not just a generic SaaS API integration, and can that connector run a multi-step workflow rather than a single API call. A single API call can suspend a user. It usually can't also reassign their Drive files to a manager, convert their mailbox to a shared one so their replacement can search it, and strip them from every distribution list and Google Group in one pass. That gap between "can suspend" and "can fully offboard" is where most of the tools below sit, and it's worth testing directly in a trial tenant rather than trusting a feature list.

"Partial" on that matrix means something different for each tool marked with it, and it's worth reading those rows individually rather than treating them as a shared middle tier. Nudge Security's partial marks are a deliberate design choice: it stays agentless on purpose, so it will never run a Google Workspace workflow, and that's the trade for catching signups a connector-based tool never sees. Zylo and Setyl are partial for the opposite reason: neither is trying to be a workflow engine, so grading them on deprovisioning depth is really asking whether a spend ledger or an asset register should also be an offboarding tool, and the honest answer is no. Cledara's partial is the most literal: it can stop a card, which stops the bill, but it was never built to reach into a user's mailbox or Drive account, so pairing it with a real deprovisioning tool is the expected shape, not a gap to hold against it.

One category this list deliberately excludes: identity providers themselves. Okta, Microsoft Entra ID and Google Cloud Identity are the SSO layer these tools sit outside of, not entries to rank here. If the identity layer is what you're actually shopping for, Best JumpCloud Alternatives is the more direct comparison.

What Changes When a Vendor Changes Hands (or Doesn't)

BetterCloud changed ownership on 31 March 2026, when CoreStack acquired it to build what CoreStack describes as a unified governance layer spanning cloud, SaaS and AI. (BetterCloud) That alone isn't a reason to leave. The product is still sold and supported, and the $0/month Spend Optimization Basic tier plus the 21-day File Governance trial are both still live today. But this category has had real churn through 2026, and a reader comparing alternatives should weigh continuity next to features, not instead of them.

None of that makes any of these three products bad. It does mean two questions belong on your vendor diligence checklist next to every feature comparison: what's the contractual data-export commitment, and how much notice would you get if the vendor stopped operating or changed hands again. Usage history, the record of who actually still uses what, is the one thing that doesn't survive a sudden shutdown, so ask for it monthly rather than only at renewal, before you assume a cutover is quick.

Sizing and Persona Fit

If you're only now mapping the shape of your own Workspace or M365 sprawl before comparing any of these, the SaaS sprawl problem covers the diagnosis before the shopping.

1. Lumos: Deprovisioning as a Self-Service App Store

Lumos flips BetterCloud's workflow-canvas model into a request-first one. An employee asks for an app inside Google Workspace, Microsoft 365, or anything else connected; the right owner approves in Slack or Teams; provisioning or deprovisioning happens without a ticket. For a Workspace or M365 shop leaving BetterCloud, the honest read is that Lumos solves the joiner-mover-leaver problem from the identity side rather than rebuilding BetterCloud's exact workflow style, and it produces the access-review trail an auditor wants to see at renewal or audit season.

Pricing: Quote only. lumos.com/pricing publishes no plan names, figures or trial; it directs visitors to a demo form or info@lumos.com. Best for: Google Workspace or M365 shops whose real bottleneck is access requests and joiner-mover-leaver approvals, not just a leaver's Drive files. Not ideal for: A buyer who wants a number on the page before the first call.

2. Zluri: Deprovisioning Wrapped in Full Identity Governance

Zluri now positions around identity rather than plain SaaS visibility, a real shift worth knowing before a demo. For a BetterCloud shopper, the pitch is a bigger platform: instead of a workflow engine alone, Zluri's IGA module runs access reviews, segregation-of-duties checks and deprovisioning across a discovery layer spanning SSO, finance systems and direct API integrations. On its own homepage Zluri claims 1,500+ automated actions for its ISPM remediation, Zluri's figure about itself, not a category benchmark. (Zluri)

Pricing: Quote only. zluri.com/pricing offers "Schedule a personalized discovery session," naming IVIP, IGA, ISPM, SMP, IRIS and Universal Identity Connector as modules. Best for: IT and identity teams treating leaver offboarding as one piece of a bigger governance project, not a standalone workflow tool. Not ideal for: A team that wants BetterCloud's narrower "just automate Google Workspace and Microsoft 365" scope without an identity platform attached. If Zluri's identity pivot is itself the reason you're shopping, Best Zluri Alternatives covers that shortlist directly.

3. Torii: The Workflow Builder Closest to BetterCloud's Original Pitch

Torii is the one alternative built on almost the same premise as BetterCloud: discover what's connected, then let a non-engineer build a no-code workflow that executes offboarding rather than just flagging it. As of September 2026 Torii sells three separate offerings: IGA, an SMP covering app discovery plus savings and renewals, and a distinct AI Management product tracking token spend and adoption, so the "one tool, one job" pitch from a year ago has grown into three modules a buyer needs to scope separately. On its own homepage Torii claims to be "named a Leader in the July 2026 Gartner Magic Quadrant for SaaS Management Platforms" and to "cut costs by 25%," both Torii's claims about itself. (Torii)

Pricing: Quote only. toriihq.com/pricing publishes no tiers, figures, trial length or billing terms. Best for: Google Workspace or M365 shops wanting BetterCloud's original "build the workflow yourself" model from a different vendor. Not ideal for: Buyers who want the three modules priced before a call. If Torii's expanding scope is itself why you're shopping, Best Torii Alternatives runs the wider list, and Zluri vs Torii is the direct head-to-head if these two are your final pair.

4. Josys: Discovery and Devices at the Only Real Number Under $150

Josys is the value case if budget certainty matters as much as depth. Discovery costs $100 per month billed annually for organizations up to 300 employees, with a 14-day free trial and no credit card, a flat number a 150-person Workspace shop can act on without a sales call. Where it earns a spot on a BetterCloud shortlist specifically is Automated Identity Governance, a separate module handling the onboarding and offboarding workflows BetterCloud built its name on, though that module is custom-quoted rather than published alongside Discovery.

Pricing: Josys Discovery, $100 per month billed annually, up to 300 employees, 14-day free trial, no credit card. Automated Identity Governance is custom-quoted. A free SaaS Health Check report is also offered. Best for: Mid-market IT teams wanting a real number today and willing to scope governance as a second step. Not ideal for: Buyers who want the offboarding workflow priced up front, in the same breath as discovery, or organizations already well past the 300-employee band the published tier assumes.

5. Nudge Security: Fast on Discovery, Honest About Stopping There

Nudge earns its place for a different reason than the three above: it's the fastest way to see what BetterCloud's connector-based model structurally can't, the free ChatGPT account an employee opened with a work email on a personal laptop. Nudge works from email and OAuth grant signals, not SSO logs or connectors, and states plainly that it "does not touch the corporate network or endpoints." That's also the honest limitation: Nudge surfaces the shadow app, it doesn't then run a workflow inside Google Workspace or Microsoft 365 to act on it.

Pricing: Essential, up to 150 users, $750/month billed annually. Growth, 150 to 1,500 users, $5/user/month billed annually (the vendor's own calculator shows $2,500/month at 500 users). Enterprise, 1,500+ users, custom licence agreement. Best for: Teams whose real gap is shadow IT and shadow AI visibility, run alongside a separate action tool rather than instead of one. Not ideal for: A buyer trying to replace BetterCloud outright with a single vendor; Nudge is a discovery layer to sit in front of an action tool, not a substitute for one.

6. CloudEagle.ai: The Broadest Single Vendor, Discovery Through Procurement

CloudEagle.ai's pitch is scope: AI Governance, SaaS Security and Compliance, Identity Governance, SaaS Management and SaaS Procurement, all from one vendor across more than 500 integrations spanning SSO, finance, HRIS, browser and firewall data. For a BetterCloud shopper that means it can act, provisioning and deprovisioning through its SaaS Management module, but the breadth cuts both ways: needing all five jobs beats running five separate contracts, and needing one means paying for scope you won't touch.

Pricing: Quote only. cloudeagle.ai/pricing names five modules with no figures attached. A free trial is linked in the header without a stated length. Best for: IT and procurement teams pursuing consolidation who want one platform from discovery through renewal, not just offboarding. Not ideal for: A lean IT team that only wants the offboarding piece and doesn't want procurement and AI governance bundled into the same rollout.

7. 1Password SaaS Manager: Discovery From Credentials, Action Through 1Password

This is the product formerly sold as Trelica. 1Password acquired Trelica in January 2025, and it now ships as SaaS Manager inside 1Password's Extended Access Management platform, so it's no longer a standalone vendor to evaluate on its own. The angle that matters for a BetterCloud comparison: instead of inferring app usage from SSO logs or invoices, it sees which applications people actually store credentials for, including apps that never touch SSO and never generate a purchase order, then handles provisioning, deprovisioning and licence reclamation from there.

Pricing: Quote only. 1password.com/pricing lists SaaS Manager as a product and states that "Unified Access pricing is tailored to your organization's needs and the capabilities you require." Best for: Companies already running 1Password company-wide, where this is an expansion of an existing relationship rather than a new vendor. Not ideal for: A shop with no existing 1Password footprint; adopting a password manager just to get its SaaS-management module is the wrong order of operations.

8. Zylo: The Record of Spend, Not the Tool That Acts

Zylo belongs on this list for what it's honest about not doing: it isn't built to revoke a leaver's access, it's built to be the authoritative answer to what you own, what it costs, and whether that's a fair price, backed by the largest benchmarking data set in this category. For a BetterCloud shopper whose complaint is workflow automation, Zylo is the wrong tool. For one whose real cost is the 36% of licenses sitting unused, per its own 2026 SaaS Management Index, it's the strongest evidence base on this list.

Pricing: Quote only. Zylo Core, Premium and Enterprise are named on zylo.com/pricing with no figures attached. Best for: Large organizations that need the spend evidence base, run alongside a separate action tool for the deprovisioning job itself. Not ideal for: Anyone shopping to replace BetterCloud's workflow engine specifically; Zylo doesn't compete on that job at all.

9. Auvik SaaS Management: The Lean Pick for MSPs Already Inside Auvik

Auvik built its name in network monitoring, and SaaS Management extends that same visibility to applications: shadow IT and unsanctioned AI discovery, offboarding automation, vendor incident alerts and licence utilization. For an MSP technician already living inside Auvik daily, it's one fewer console rather than a new relationship, and the flat per-user model with no cap on apps, devices or integrations is stated plainly even though the rate itself isn't.

Pricing: Quote only. Flat per user per month, rate not published; 14-day free trial, no credit card required. Best for: Lean IT teams and MSPs wanting SaaS visibility without adding a second platform relationship. Not ideal for: A Workspace or M365 shop that needs the offboarding workflow depth of a dedicated SaaSOps tool rather than an add-on to network monitoring.

10. Substly: Transparent Pricing, Light on the Action Side

Substly is deliberately the smallest tool on this list, built for small businesses rather than a Workspace-scale enterprise. What earns it a place is the pricing page itself: real numbers in three currencies, monthly and annual side by side, in a category where most vendors make you call first. It finds unused licences, flags unapproved shadow IT and states it supports offboarding, though it's honest that this is a lighter tool than a dedicated workflow engine. One correction worth making plainly: no free tier or trial is advertised today, despite Substly's reputation for being free to start.

Pricing: Monitor, EUR 95 / USD 105 / GBP 75 per month billed yearly, or EUR 120 / USD 130 / GBP 95 billed monthly. Optimize, EUR 190 / USD 210 / GBP 150 per month billed yearly, or EUR 240 / USD 260 / GBP 190 billed monthly. Both are flat organization fees, not per user or per app. Custom is quote-only. Best for: Small businesses wanting an accurate subscription inventory this month, at a price readable off the page itself. Not ideal for: A Workspace or M365 shop past a few hundred employees that needs no-code offboarding workflows, not just a cleaner inventory.

11. Setyl: One Register, Not a Workflow Engine

Setyl solves an adjacent problem well rather than competing on BetterCloud's own turf: one accurate register covering both hardware and software, so "what does this leaver have" has a single answer instead of a spreadsheet and a guess. It claims 100+ integrations across Microsoft, Google, Okta, Jamf, CrowdStrike and more feeding that register, but it isn't a workflow tool that revokes access itself. If your Workspace or M365 register problem is really an asset-tracking problem, Best IT Asset Management Software in 2026 is the more direct comparison set.

Pricing: "Starting from $300 per month," shown identically against the Complete, Advanced and Advanced Managed plans, with no billing basis or currency published. A trial is referenced without a stated length. Best for: IT asset managers who need one register for devices and licences, and already have a separate tool doing the offboarding action. Not ideal for: A buyer whose primary complaint is BetterCloud's workflow depth rather than an inventory gap; Setyl doesn't compete on that job.

12. Cledara: Stopping the Spend Before It Starts, Not After

Cledara inverts the entire premise of this list. Instead of discovering software after finance has already paid for it, it issues virtual cards per subscription, so every purchase is visible, attributable and cancellable at the point of payment. For a Workspace or M365 shop whose actual leak is a handful of people expensing tools on personal cards, that beats a discovery scan structurally, though it's worth being precise about what "cancel" means here: it stops the card, not the person's login inside Google Workspace or Microsoft 365 itself.

Pricing: Basic, GBP 100/month, up to 20 applications, typically 25-50 staff, free for the first month if you pay for 10 or more applications using Cledara cards. Premium, up to 75 applications, typically 51-150 staff, adds 1% cashback for year one with no figure published. Pro is custom, typically 151+ staff. Annual billing saves 16%. Add-ons: Spend Optimization GBP 200/month or GBP 1,500/year, IT Management GBP 150/month or GBP 1,500/year, Software Compliance GBP 150/month or GBP 1,500/year. Best for: SMBs and finance teams preventing sprawl at the point of purchase rather than auditing it after the fact. Not ideal for: A Workspace or M365 shop whose actual pain is offboarding leavers, since Cledara never touches the account itself, only the payment behind it.

How to Choose: Decision Framework

What Leaving BetterCloud Actually Costs

Nobody moves off a SaaSOps platform for free, and BetterCloud specifically has years of built workflows behind it for most shops that adopted it early. Every automation policy, the offboarding sequence, the new-hire provisioning flow, the flagged-file alert, has to be rebuilt in the new tool's own workflow language, since none of these platforms import another vendor's automation logic directly. Budget real hours for that rebuild, not a weekend. Every third-party app connection and OAuth grant BetterCloud holds also needs re-authorizing in the new platform, app by app, which is its own project if your connected-app count runs past a hundred.

Most migrations run both tools in parallel for several weeks while the new platform's offboarding workflow gets validated against real leavers, briefly doubling the monitoring cost and, in a few cases, requiring two sets of admin-console permissions active on the same Google Workspace or Microsoft 365 tenant at once. That overlap is also when a Drive-transfer or mailbox-conversion workflow gets tested for the first time under load, so don't schedule the cutover during a hiring surge or a compliance audit. And because BetterCloud, like most of the field here, sells on annual or multi-year terms, the clean exit point is your renewal date, not the day you pick a new vendor. Switching SaaS vendors covers sequencing that cutover without leaving a coverage gap in either direction.

What to Do Next

Run the action test before you shortlist anything: hand each finalist vendor a fake leaver in a Google Workspace or Microsoft 365 test tenant and watch what actually happens to the Drive files, the mailbox and the group memberships, not what the sales deck claims happens. Then put the continuity question in writing before you sign: what's the data-export commitment, and how much notice would you get. Score both against a SaaS vendor evaluation scorecard, and if the SaaS layer is only half your sprawl problem, Best SaaS Management Software in 2026 covers the wider category this list sits inside.