Personnel Hiring Process
End-to-end recruitment workflow from application to onboarding
Objective
Streamline the hiring process to efficiently identify, evaluate, and onboard qualified candidates
Participants (4 roles)
Input
Job requisition and role requirements
Output
Successfully onboarded new employee
Process Flow
flowchart LR
node0["Application Form"]
node1["Arrange Interview"]
node2["Interview Confirm"]
node3["Final Decision"]
node4["Prepare Letter of Offer"]
node5["Send Letter of Offer"]
node6["Onboarding"]
node0 --> node1
node1 --> node2
node2 --> node3
node3 --> node4
node4 --> node5
node5 --> node6
classDef default fill:#1e293b,stroke:#3b82f6,stroke-width:2px,color:#e0e7ff,padding:10px
Performance Metrics
25 days
averageTimeToHire
85%
offerAcceptanceRate
4.2/5
qualityOfHire
$3,500
costPerHire
Stages Overview
| PROPERTIES | STAGE 1
Application Form | STAGE 2
Arrange Interview | STAGE 3
Interview Confirm | STAGE 4
Final Decision | STAGE 5
Prepare Letter of Offer | STAGE 6
Send Letter of Offer | STAGE 7
Onboarding |
|---|---|---|---|---|---|---|---|
| Stage Owners | Recruiter | Recruiter | Recruiter | Hiring Manager | HR Manager | Recruiter | HR Manager |
| Stage Workers | HR Manager | Hiring Manager | Interview Panel | HR Manager Interview Panel | Recruiter | HR Manager | Hiring Manager Recruiter |
| Duration | 3 days | 2 days | 1 day | 2 days | 1 day | 1 day | 5 days |
| Output Fields | •
Position Applied For* •
Candidate Source* •
Initial Screening Status* | •
Interview Type* •
Interview Date* •
Interviewers Assigned* | •
Confirmation Sent* •
Interview Guide Prepared* •
Logistics Confirmed* | •
Interview Score* •
Hiring Decision* •
Decision Rationale* | •
Salary Offered* •
Start Date* •
Offer Approval Status* | •
Offer Sent Date* •
Response Deadline* •
Offer Status* | •
Onboarding Checklist* •
Mentor Assigned* •
First Day Feedback |
| To-dos | • Collect and review applications • Screen for minimum qualifications • Shortlist qualified candidates | • Contact shortlisted candidates • Coordinate availability with interview panel • Schedule and confirm interview times | • Send interview confirmations to all parties • Prepare interview materials and questions • Set up interview logistics (room/video link) | • Collect and review interview feedback • Conduct reference checks if needed • Make final hiring decision | • Determine compensation package • Draft offer letter with terms • Get necessary approvals | • Prepare offer email with all attachments • Send offer to candidate • Track offer acceptance status | • Prepare onboarding schedule and materials • Conduct orientation sessions • Assign mentor and complete initial setup |
Automation Rules
Automation 1: Custom Automation
If stage_duration_exceeded, Then send notification to HR Manager with message: "Application review is taking longer than expected"
Automation 2: Field Value Alert
If Offer Status equals, Then escalate to HR Manager with message: "Candidate declined offer - review and take action"
Workflow Summary
Total Stages
7
Total To-dos
21
Output Fields
21
Automations
2