Payment Request Process

Comprehensive payment request workflow covering advance, deposit, and completion payments

Objective

Streamline payment processing from initial request through approval and disbursement

Participants (4 roles)

requestor: Payment Requestor
financeManager: Finance Manager
accountingTeam: Accounting Team
projectManager: Project Manager

Input

Payment request with supporting documentation

Output

Processed payment with proper documentation and records

Process Flow

100%
flowchart LR
    node0["Submit Payment Request"]
    node1["Review and Approve"]
    node2["Process Payment"]
    node3["Verify Completion"]

    node0 --> node1
    node1 --> node2
    node2 --> node3

    classDef default fill:#1e293b,stroke:#3b82f6,stroke-width:2px,color:#e0e7ff,padding:10px

Performance Metrics

2-3 days

averageProcessingTime

92%

approvalRate

99.5%

paymentAccuracy

4.6/5

vendorSatisfaction

Stages Overview

100%
PROPERTIES
STAGE 1
Submit Payment Request
STAGE 2
Review and Approve
STAGE 3
Process Payment
STAGE 4
Verify Completion
Stage Owners
Payment Requestor
Finance Manager
Accounting Team
Project Manager
Stage Workers
Finance Manager
Payment Requestor
Finance Manager
Payment Requestor
Accounting Team
Duration
1 day
1 day
1 day
1 day
Output Fields
• Payment Type*
• Invoice/Quote*
• Payment Amount*
• Approval Status*
• Budget Code*
• Approval Comments
• Payment Method*
• Transaction Reference*
• Payment Date*
• Payment Confirmation*
• Delivery/Service Status*
• Vendor Receipt
To-dos
• Submit invoice or quote documentation
• Specify payment type and amount
• Provide project or service details
• Verify documentation completeness
• Check budget availability
• Approve or reject with comments
• Setup payment in accounting system
• Execute payment transfer
• Update payment records
• Confirm payment received by vendor
• Verify service or delivery completion
• Close payment request

Automation Rules

Automation 1: Field Value Alert

If Payment Amount greater_than, Then send notification to Finance Manager with message: "High-value payment request requires additional review"

high

Automation 2: Custom Automation

If stage_overdue, Then escalate to Finance Manager with message: "Payment approval pending for over 2 days"

Workflow Summary

Total Stages

4

Total To-dos

12

Output Fields

12

Automations

2